Job Profiles - Assistant & Examiner - High Court of Andhra Pradesh

👩‍💼 Overview

• The roles of Assistant and Examiner were originally distinct in the pre-computer era
• With digitalization, both roles now involve similar responsibilities
• These positions form the foundation of the judicial administrative system, where core processing work begins

⚙️ Key Responsibilities

Although duties vary by section, the common responsibilities include:

• 📝 Drafting and Processing Notes
• 📂 File Management and Record Maintenance
• 📑 Handling Case Records
• 🏢 General Administrative Work

ℹ️ Responsibilities may differ depending on the section assigned

Assistant

Assistants form the backbone of the High Court administration. It is not an exaggeration to state that judicial work cannot function effectively without them. They handle a wide range of duties in every Section.

The Section Officer shall ensure fair and equitable distribution of work among Typists, Copyists, Assistants, and Examiners.

Assistants are generally responsible for preparing notes for orders, drafting letters, and preparing returns.

Assistants are expected to maintain dignity and professionalism at all times. They shall not communicate with any Advocate or Advocate’s clerk during office hours.

Duties of Assistants in Various Sections

• Under the supervision of the Accounts Officer, the Assistant shall:
  • Receive necessary receipts
  • Make cash payments from the Permanent Advance
• An Assistant dealing with Railway matters shall:
  • Handle all railway-related work
  • Maintain the Railway Requisition Register
• In respect of confidential papers, the concerned Assistant shall record necessary entries after final disposal
• In the Tappal Section:
  • One Assistant shall handle Administrative Tappals
  • Another Assistant shall handle Judicial Tappals
• Filing Assistants shall forward vernacular affidavits to the Section Officer, Translation and Press Copy Section, for translation
• After admission of a case:
  • The Filing Assistant shall send the case bundle (D.E.B.) to the Notice Wing for issuance of notices
  • After service of notice, the bundle shall be returned with proof of service
  • Only thereafter shall the case be treated as “ready” for final hearing
• Computer Assistants shall:
  • Accurately and completely enter case details into the system
  • Update records on the same day after orders are signed
  • Generate cause lists
• The Posting Assistant shall:
  • Ensure proper posting of all cases
  • Examine returns of service of notices and processes
  • Submit them to the Section Officer
  • Ensure cases are posted on the dates fixed for hearing

Examiner

All cases (urgent and ordinary), immediately after typing or computerization, shall be distributed to Examiners for comparison work.

Assistants and Examiners shall:

• Ensure correctness of fair copies
• Keep comparison work up to date
• Give priority to urgent and special matters
• Ensure fair copies are duly signed or approved before dispatch

Work Norms

• Each set of Assistant and Examiner shall examine 100 pages per day, or as prescribed by the Registrar (Judicial)
• They shall maintain a daily statement of work, including:
  • Number of cases examined
  • Total output for the day
  • Pending pages
• Typed cases returned by Copyists/Typists shall be:
  • Compared with original records
  • Corrected wherever necessary
• Each set of Examiners shall:
  • Examine 120 copy stamps per day, or as directed
  • Maintain a Personal Register showing daily work
• While examining copies, the Examiner shall verify that each page is properly stamped

Common Norms

🎓 Educational Qualification

Candidates must possess:

• A Bachelor’s Degree in:
  • Arts / Science / Commerce / Law (3-year or 5-year course)
• From:
  • A University established under a Central, State, or Provincial Act, OR
  • An institution recognized by the University Grants Commission (UGC)
• Or any equivalent qualification

🎯 Age Limit

• Minimum Age: 18 years
• Maximum Age: 42 years

ℹ️ Age relaxations may apply as per government rules

📈 Career Progression

• Eligible for promotion to Assistant Section Officer (ASO)
• Conditions:
  • Completion of 4 years of service
  • Successful declaration of probation
  • Subject to availability of vacancies

⭐ Key Highlights

• Core operational roles in judiciary administration
• Exposure to multiple sections and legal processes
• Strong career growth opportunities
• Stable employment

❓ FAQs

Q: Is there a difference between Assistant and Examiner roles today?
Currently, both roles perform largely similar functions due to computerization.

Q: Do responsibilities change across sections?
Yes, work varies depending on the assigned section.

Q: When can promotion be expected?
After 4 years of service, subject to probation clearance and vacancies.